In the case of remote board member voting, any action that is approved by an overwhelming majority (excluding abstentions), at any regular or an extraordinary meeting is valid. This is the case, in the event that a statute, administrative code provision, by-law, board policy or board policy says that it is not.
If your board has procedures for remote voting that is particular, you should review it to ensure that the procedure is being carried out correctly. If you decide to allow remote vote in addition, you should ensure that the quorum is in place and that the software for managing the board provides a secure, accurate and transparent voting.
In the past when a board voted to accept a motion they would choose to use ballots that were distributed in advance or record the result via roll call. With the advancement of technology and the necessity of running meetings remotely, it’s sensible to implement a virtual voting system that lets members vote quickly. The MeetingPulse platform, for example, allows members to vote online and can be accessed on any device that is connected to the internet. It’s also user-friendly and offers enterprise-level security.
Whatever method you choose, the best way to ensure that all board members feel assured about their decisions is to get them actively to participate during discussions. This will increase engagement and ensure that the voices of all are heard, which reduces the likelihood that any member will be able to challenge the final outcomes.
