Minutes of the Board Meeting

The minutes of the board meetings are the official record of a board’s actions and decisions. They’re essential for a number of reasons that include the legal implications, governance guidelines and even accountability. They should be easy to read, precise and clear.

Make your minutes as concise and concise as you can to avoid spending time on long verbiage and keep the focus on important decisions discussions, actions, and discussions. This is especially useful for boards with limited resources and strict deadlines.

The style features of meeting management software or format of your minutes will vary depending on your organization’s culture, needs, and style. However, there are a few key elements that you should consider. These key points include:

The date and time of the meeting Recording the date and time of the meeting can help future readers understand what happened. It’s also a good idea to note the nature (whether regular or special) of meeting.

Content: Examine the information in the minutes to ensure they accurately reflect what occurred during the meeting. Verify for mistakes or omissions, and cross-reference the information to other documents. Make sure that all agreed-upon action items and tasks for follow-up are documented in the minutes. This includes any action items or follow-up tasks that were discussed during executive sessions (private or in-camera portions of the meeting to discuss sensitive topics such as allegations of misconduct, personnel issues or financial concerns with the auditor). These discussions are not included in the minutes of the board meeting, but in the minutes of the closed session.