How to Have a Great Board Meeting

It is a fact that planning an executive board meeting requires many hours and can be frustrating. If your meetings lack structure, focus or energy, it could cost you in the form of missed opportunities and loss of productivity. There are a few easy steps you can do to make sure your directors are involved and take part in a productive board meeting.

Examine Your Meetings at Least Once a Year

One of the best methods to improve the quality of your meetings is by gathering feedback. After a couple of your meetings each year, have your board members take two sticky notes and write the following: a “+” to indicate which parts of the meeting were good and an “-” for areas that could be improved upon. Then, ask them to stick notes on a poster which they can put next to the door, allowing everyone to identify what needs to changed.

Control Your Time

Keep your meetings as brief as possible to ensure that you have enough time for real discussions and decision making. Avoid putting lengthy reports or “have to” items on your agenda. Instead of discussing the details that was already distributed in your board’s handbook you might consider breaking it down into smaller topics for discussion or allowing your directors to conduct their own research prior to attending the meeting with questions to discuss.

Board meetings can also be a chance to increase the team’s enthusiasm and inspire the group to take action. Include “mission moments” into the meeting, so that your board members will hear testimonials and stories about the impact your company has on the lives of people. This is a great motivational boost for the group.